CoachQuote by Drumroll Please
Paste a client email.
Get a quote in 60 seconds.
AI reads the enquiry. Google Maps fills the route, km, and heavy vehicle tolls. You get a full P&L verdict and five client-ready documents — without touching a spreadsheet.
Coach Quoting Software Built by an Operator
Built by a coach operator, for Australian coach operators. Paste a client email and CoachQuote's AI reads it — extracting the pickup, destination, date, and passenger count automatically. Google Maps resolves the route, fills in the kilometres, drive time, and heavy vehicle tolls. You get a full profit-and-loss verdict in under 60 seconds. If the offer falls short, CoachQuote hands you the exact counter-offer figure to get back to margin.
Intelligent AI Intake
Stop re-typing client emails into quote forms.
Paste the raw enquiry and CoachQuote's AI extracts every detail — pickup, drop-off, date, passenger count, and special notes — straight into a new job. No reformatting, no missed details, no copy-paste errors. From messy inbox to ready-to-price job in under 10 seconds.
Google Maps Integration
Real routes. Real km. Real tolls.
Stop guessing distances and Googling toll calculators. Enter any address — suburb, landmark, or full street address — and Google Maps calculates the exact route, drive time, and kilometre count. Toll estimates use current heavy vehicle rates, not car rates. Spot on, not ballpark.
From client email to signed quote — in 60 seconds.
Free during beta. No credit card required. Set up in minutes.
AI Intake
Paste a client email or document, AI extracts the job details and builds it for you automatically
Your costs, your numbers
Built around your vehicle, your loan repayments, your insurance, and your wage rates.
Google Maps Routes
Enter any address and google maps fills the KMs, drive time and heavy vehicle tolls instantly.
YES / MARGINAL / NO
Three clear verdicts based on your actual costs — not industry averages. No spreadsheet required.
Counter-offer calculator
Job not viable? CoachQuote tells you exactly what to charge to hit your target margin.
Public holiday detection
Auto-detects public holidays for your state and applies the correct wage rate automatically.
Frequently Asked Questions
Everything you need to know before your first quote.
What does CoachQuote actually do?
CoachQuote is a complete quoting platform built for Australian coach and charter operators. Paste a client email and the AI builds the job in seconds — Google Maps resolves the route, fills the kilometres, drive time, and heavy vehicle tolls automatically. Your real cost model runs underneath: fuel, wages, overheads, depreciation — all calculated from your actual numbers, not industry averages. When you're ready, CoachQuote generates a professional client quote, work ticket, and driver run sheet in one click. It's everything from the client's first email to a signed job, without a spreadsheet in sight.
What reports and figures does it give me?
Every job produces a full P&L showing revenue, running costs, wage costs, overhead contribution, and net margin — before you commit to the work. You can see your cost per kilometre, your retail hourly rate, and exactly what the job needs to return to be worth running. Over time, your job history builds a picture of which routes, clients, and vehicle combinations are most profitable.
Who is CoachQuote designed for?
Australian coach and charter bus operators who quote jobs themselves — sole operators, small fleets, and owner-drivers. It replaces gut-feel pricing with a real cost model built from your actual vehicle running costs, wage rates, and fuel price. If you quote charter work, CoachQuote is for you.
How does the AI intake work?
Paste a client email, enquiry, or booking document into the AI intake. CoachQuote reads the text, extracts the pickup, destination, date, departure time, and passenger count — then builds the job for you. The extracted job is flagged as AI Quote status so you can review and verify before anything goes to the client.
Does it handle multi-vehicle operations and contractors?
Yes. The Fleet plan supports multiple vehicles, contractor allocations, and per-vehicle P&L on the same job. Each allocation has its own driver details, pay and charge rates, and generates a separate work ticket and driver run she
Is my data secure?
Yes. Your client book, vehicle costs, wage settings, and P&L figures are stored securely and never shared. CoachQuote is built on enterprise-grade infrastructure with row-level security — your data is only ever accessible to your account.
Can I use it on my phone?
Yes. CoachQuote is fully responsive. Run a quote, review the P&L, generate a PDF, and send it to a client directly from your phone — at the depot or on the road.
How do I get started?
Create a free account at app.coachquote.au and run a few test jobs — no credit card required. If you have questions, email and we'll get back to you within two business days.